Meeting Type: BCC Regular Meeting
Meeting Date: 10/1/2019
Item Status: New
From: Donna G. Bryars, Interim Clerk/Treasurer
Submitted by: Makayla Shiver, Jr. Staff Accountant
______________________________________________________________________
ITEM TITLE
Title
Association of County Commissions of Alabama (ACCA) Workers’ Compensation Self Insurers’ Fund- Continuance of Coverage
Body
STAFF RECOMMENDATION
Recommendation
Related to the Association of County Commissions of Alabama Workers’ Compensation Self-Insurance Fund (ACCA WCSIF), take the following actions:
1. Authorize payment to the Association of County Commissions of Alabama Workers’ Compensation Self Insurers’ Fund in the amount of $751,579.51 from applicable and various Baldwin County Commission departments, related to the continued provision of workers’ compensation coverage to the Baldwin County Commission and for the period of October 1, 2019 to October 1, 2020; and
2. Authorize the Chairman to execute any related correspondence and/or instruments; and
3. Authorize the Clerk/Treasurer to make an interim payment before October 31, 2019, to the Association of County Commissions of Alabama Workers’ Compensation Self Insurers’ Fund (ACCA WCSIF) in the amount of $751,579.51.
End
BACKGROUND INFORMATION
Previous Commission action/date: N/A
Background: Of the numerous insurance policies the Baldwin County Commission has secured, one such policy involves workers’ compensation coverage. The Commission’s current policy which provides workers’ compensation coverage has been paid to run for the term of October 1, 2018 to October 1, 2019. The workers’ compensation policy is carried through the Association of County Commissions of Alabama Workers’ Compensation Self Insurers’ Fund (ACCA WCSIF). The October 1, 2018 to October 1, 2019, premium for this policy as paid by the Commission to the ACCA was $726,159.86.
The action before the Commission today is to approve payment to the ACCA related to the continuance of the workers’ compensation coverage for the Commission and for the period of October 1, 2019 to October 1, 2020; the payment requested to be authorized to the ACCA is $751,579.51. This represents an increase of $25,419.65 from the Fiscal Year 2019 premium contribution of $726,159.86. Furthermore, the aforesaid authorization will allow the Chairman to sign any related correspondence and/or instruments and for the Clerk/Treasurer to make the interim payment of $751,579.51, before October 31, 2019, so the workers’ compensation coverage does not lapse.
REFUNDS
Fiscal Year 2015 - $48,149.48 (Investment Refund)
Fiscal Year 2015 - $7,500.00 (Safety Incentive Refund)
Fiscal Year 2016 - $58,129.68 (Investment Refund)
Fiscal Year 2016 - $7,500.00 (Safety Incentive Refund)
Fiscal Year 2017 - $77,308.82 (Investment Refund)
Fiscal Year 2017 - $7,500.00 (Safety Incentive Refund)
Fiscal Year 2018 - $98,459.94 (Investment Refund)
Fiscal Year 2018 - $7,500.00 (Safety Incentive Refund)
Fiscal Year 2019 - $91,653.90 (Investment Refund)
Fiscal Year 2019 - $7,500.00 (Safety Incentive Refund)
FINANCIAL IMPACT
Total cost of recommendation: $751,579.51
Budget line item(s) to be used: Various Baldwin County Commission Departments object code 5125
If this is not a budgeted expenditure, does the recommendation create a need for funding? N/A
LEGAL IMPACT
Is legal review necessary for this staff recommendation and related documents?
N/A
Reviewed/approved by: N/A
Additional comments: N/A
ADVERTISING REQUIREMENTS
Is advertising required for this recommendation? N/A
If the proof of publication affidavit is not attached, list the reason: N/A
FOLLOW UP IMPLEMENTATION
For time-sensitive follow up, select deadline date for follow up: N/A
Individual(s) responsible for follow up:
Donna G. Bryars and Eva Cutsinger, Finance Payable to ACCA WCSIF:
CRS, Inc.
P.O. Box 589
Montgomery, Alabama 36101-0589
Action required (list contact persons/addresses if documents are to be mailed or emailed): N/A
Additional instructions/notes: N/A