Meeting Type: BCC Regular Meeting
Meeting Date: 2/2/2021
Item Status: New
From: Wanda Gautney, Purchasing Director/Cliff McCollum, Legislative Delegation Director
Submitted by: Loren Lucas, Assistant Purchasing Director
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ITEM TITLE
Title
Lease of One (1) Copy Machine for the Baldwin County Legislative Delegation located at Baldwin County Legislative Delegation Office, Fairhope Satellite Courthouse, 2nd Floor
Body
STAFF RECOMMENDATION
Recommendation
Approve and authorize the Chairman to execute the rental agreement with Sharp Electronics Corporation for the rental of one (1) new copy machine off the State of Alabama bid for thirty-six (36) months effective on the date of full execution as follows:
Location: Baldwin County Legislative Delegation Office, Fairhope Satellite Courthouse, 2nd Floor
Model: MX-3071
Price: $114.07 per month
Excess Charge/copy: $0.0079 BW, $0.0450 Color
End
BACKGROUND INFORMATION
Previous Commission action/date: N/A
Background: The Legislative Delegation Office has requested a copy machine for Senator Chris Elliott’s office located on the 2nd floor of the Fairhope Satellite Courthouse. Sharp Electronics Corporation has submitted a rental agreement for the copy machine that will be leased off the State of Alabama Contract. The proposed rental agreement is for a period of thirty-six (36) months and will include all supplies, toner and developer. The cost proposal for the copy machine is $114.07 per month.
FINANCIAL IMPACT
Total cost of recommendation: $114.07 per month
Budget line item(s) to be used: 51904.5233
If this is not a budgeted expenditure, does the recommendation create a need for funding? N/A
LEGAL IMPACT
Is legal review necessary for this staff recommendation and related documents?
Standard State of Alabama Contract Rental Agreement
Reviewed/approved by: N/A
Additional comments: N/A
ADVERTISING REQUIREMENTS
Is advertising required for this recommendation? N/A
If the proof of publication affidavit is not attached, list the reason: N/A
FOLLOW UP IMPLEMENTATION
For time-sensitive follow up, select deadline date for follow up: 02/02/2021
Individual(s) responsible for follow up: Wanda Gautney, Purchasing Director
Action required (list contact persons/addresses if documents are to be mailed or emailed): Letter to Vendor
Additional instructions/notes: N/A