Baldwin County, Alabama
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File #: 20-1218    Version: 1
Agenda section: Action Items Status: Passed
File created: 6/10/2020 Meeting type: Baldwin County Commission Regular
On agenda: 7/7/2020 Final action: 7/7/2020
Agenda item title: Local Amendment of the Community Development Block Grant (CDBG) Project Number CY-CM-PF-18-009, County Road 93 Public Water System Extension
Attachments: 1. BCC letter of explanation for local amendment, 2. BE14 - ADECA - Local Amendment Request Form (REDACTED), 3. Southern Engineering - Letter of Support, 4. PBWSF - Letter of Support

Meeting Type:   BCC Regular Meeting

Meeting Date:  7/7/2020

Item Status:   New

From: Ronald J. Cink, Budget Director

Submitted by:  Christie Davis, Senior Budget Accountant





Local Amendment of the Community Development Block Grant (CDBG) Project Number CY-CM-PF-18-009, County Road 93 Public Water System Extension





Staff recommends the following:

1)  Approve the requested local amendment to Community Development Block Grant (CDBG) Project Number CY-CM-PF-18-009 and;

2)  Authorize the Chairman to execute the necessary documents and the local amendment request.






Previous Commission action/date:  06/19/18 - The Commission adopted Resolution #2018-091 authorizing Perdido Bay Water, Sewer and Fire Protection District (PBWSF) to prepare a Fiscal Year 2018 CDBG grant application; 07/17/18 - The Commission adopted Resolution #2018-099 authorizing PBWSF to prepare a Fiscal Year 2018 CDBG grant application and authorized the Chairman to execute all requested grant application documents; 06/04/19 - The Commission adopted Resolution #2019-094 and Resolution #2019-095, accepting the CDBG grant of $350,000.00 for project number CY-CM-PF-18-009 and authorizing the execution of an Intergovernmental Service Agreement between the Baldwin County Commission and PBWSF.


Background:  Baldwin County Commission was awarded a CDBG grant in the amount of $350,000.00 to rehabilitate and extend public water services in a rural community in southern Baldwin County (near Lillian) that consists of mostly low to moderate income residents. The original grant application stated that PBWSF would provide $378,000.00 in “cash” matching funds towards this project.  However, it was the intention of the PBWSF to provide the household connection services to the 86 households to receive new water utilizing their own labor and equipment.  The local amendment is a formal request to the Alabama Department of Economic and Community Affairs (ADECA) to allow PBWSF to contribute 40% ($150,900.00) in “in-kind” matching funds and 60% ($227,400.00) in “cash” matching funds towards the construction costs for a total of $378,000.00 (original matching funds commitment).  There is no overall increase or decrease proposed to the original budget.  However, a budget revision is included with this amendment to reflect the change in 100% “cash” matching funds of $378,000.00 to 60% ($227,400.00) in “cash” matching funds and 40% ($150,900.00) in “in-kind” matching funds.




Total cost of recommendation:  N/A


Budget line item(s) to be used:  N/A


If this is not a budgeted expenditure, does the recommendation create a need for funding?  N/A





Is legal review necessary for this staff recommendation and related documents? 



Reviewed/approved by:  N/A


Additional comments:  N/A





Is advertising required for this recommendation?  N/A


If the proof of publication affidavit is not attached, list the reason: N/A





For time-sensitive follow up, select deadline date for follow up:  N/A


Individual(s) responsible for follow up:  Christie Davis, Senior Budget Accountant


Action required (list contact persons/addresses if documents are to be mailed or emailed):  Christie Davis will provide signed documents to Stacy McKean with Grant Management LLC to facilitate the filing of the local amendment with ADECA.


A local amendment request for ADECA, a letter of explanation regarding the local amendment request, and letters of support for the local amendment from PBWSF and the Project Engineer are attached.  The local amendment request form and the letter of explanation require the BCC Chairman’s signature (request form has 2 signature lines for the Chairman; the letter has 1).  


Additional instructions/notes:  N/A