Baldwin County, Alabama
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File #: 20-1254    Version: 1
Agenda section: Action Items Status: Passed
File created: 6/23/2020 Meeting type: Baldwin County Commission Regular
On agenda: 7/7/2020 Final action: 7/7/2020
Agenda item title: Authorization to Transfer One (1) Baldwin Regional Area Transit System (BRATS) Vehicle to the Town of Newton
Attachments: 1. 1994 Dodge B350, 2. Newton Senior Center old bus_1, 3. Newton Senior Center old bus_2, 4. Newton Senior Center old bus_3, 5. Fixed Asset Change Form

Meeting Type:   BCC Regular Meeting

Meeting Date:  7/7/2020

Item Status:   New

From: Wayne Dyess, County Administrator

Submitted by:  Matthew Brown, BRATS Director of Transportation





Authorization to Transfer One (1) Baldwin Regional Area Transit System (BRATS) Vehicle to the Town of Newton





Take the following actions:

1)  Approve Baldwin Regional Area Transit System (BRATS), thru the Clerk Treasurer, to transfer the following BRATS vehicle to Town of Newton at no cost:

1994 Dodge B350 Maxiwagon
Seat Capacity - 14 seats
Condition - Poor/Salvage
VIN # 2B5WB35ZXRK572839
Mileage as of 7/2020 - Unknown
Tag # N/A
Bill of Sale Date - 07/14/1993

2)  Authorize the Chairman to execute the Fixed Asset Change Form.





Previous Commission action/date:  N/A


Background:  The Alabama Department of Transportation (ALDOT) contacted BRATS on June 9, 2020, regarding a 1994 Dodge B350 van in the possession of the Town of Newton.  The Town is attempting to dispose of the vehicle and in the process has found that the vehicle title is still in the Baldwin County Commission’s name.  It is presumed that this vehicle was purchased and used by BRATS and then transferred by the Baldwin County Commission to the Town of Newton in the late 90s, but no record of the vehicle or the transfer can be found.


The Town of Newton would like to complete the formal disposition process.  To accomplish this, ALDOT has sent the title to the Baldwin County Commission and is requesting that the Commission sign and return to ALDOT so that the Town of Newton can retitle and properly dispose.




Total cost of recommendation:  N/A


Budget line item(s) to be used:  N/A


If this is not a budgeted expenditure, does the recommendation create a need for funding?  N/A





Is legal review necessary for this staff recommendation and related documents? 



Reviewed/approved by:  N/A


Additional comments:  N/A





Is advertising required for this recommendation?  N/A


If the proof of publication affidavit is not attached, list the reason: N/A





For time-sensitive follow up, select deadline date for follow up:  N/A


Individual(s) responsible for follow up:  N/A


Action required (list contact persons/addresses if documents are to be mailed or emailed):  Makayla Shiver will coordinate the transfer of the vehicle.  Sarah Middleton will provide required documentation to accounting for the transfer.  BRATS main office will forward any needed paperwork to the Alabama Department of Transportation to:


Mr. D. E. Phillips, Jr. P. E.

Alabama Department of Transportation

Local Transportation Bureau, Transit Section

1409 Coliseum Boulevard

Montgomery, Alabama  36110


Additional instructions/notes:  N/A