Baldwin County, Alabama
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File #: 21-0694    Version: 1
Agenda section: Action Items Status: Passed
File created: 3/18/2021 Meeting type: Baldwin County Commission Regular
On agenda: 4/6/2021 Final action: 4/6/2021
Agenda item title: Tyler Technologies - Amendment to License and Services Agreement
Attachments: 1. Baldwin County, AL Amendment 030521.pdf, 2. License and Service Agreement 20190604

Meeting Type:   BCC Regular Meeting

Meeting Date:  4/6/2021

Item Status:   New

From: Brian Peacock, CIS Director

Submitted by:  Brian Peacock, CIS Director

______________________________________________________________________

 

ITEM TITLE

Title

Tyler Technologies - Amendment to License and Services Agreement

Body

 

STAFF RECOMMENDATION

Recommendation

As it relates to the License and Services Agreement between Baldwin County Commission and Tyler Technologies; effective on June 11, 2019, take the following actions:

 

1)  Approve the Amendment to the License and Services Agreement and authorize the Chairman to sign all documents related to the Amendment which removes unused conversions in the amount of $10,900.00; and

 

2)  Approve and authorize the Chairman to sign all documents related to the sales quotation for Implementation Hours in the amount of $10,500.00.  

End

 

BACKGROUND INFORMATION

 

Previous Commission action/date: 06/04/2019

 

Background: 

At its regularly scheduled meeting on June 4, 2019, the Commission approved and authorized the Chairman to sign all documents related to the purchase and installation of Tyler software and related services through a Sourcewell contract, formerly known as National Joint Powers Alliance, for the amount of $1,140,220.00 with an additional estimated travel cost of $97,270.00.  Invoicing for all fees are set forth in the Investment Summary per Tyler Technologies’ Invoicing and Payment Policy attached in the License and Services Agreement (Contract was effective upon full execution).

 

 

FINANCIAL IMPACT

 

Total cost of recommendation: 

Amendment to Agreement provides a reduction of $10,900.00

Implementation Hours                                              $10,500.00

 

Total cost of recommendation:  - $400.00

 

Budget line item(s) to be used: 10051965.55800

 

If this is not a budgeted expenditure, does the recommendation create a need for funding?  Not at this time; Budget staff will monitor the situation.

 

 

LEGAL IMPACT

 

Is legal review necessary for this staff recommendation and related documents? 

David Conner, previously reviewed Tyler Technologies legal documents

 

Reviewed/approved by:  N/A

 

Additional comments:  N/A

 

 

ADVERTISING REQUIREMENTS

 

Is advertising required for this recommendation?  N/A

 

If the proof of publication affidavit is not attached, list the reason: N/A

 

 

FOLLOW UP IMPLEMENTATION

 

For time-sensitive follow up, select deadline date for follow up:  N/A

 

Individual(s) responsible for follow up:  Brian Peacock

 

Action required (list contact persons/addresses if documents are to be mailed or emailed):  Brian Peacock email signed copy to Tyler Technologies Contact.

 

Tyler Technologies, Inc.

One Tyler Drive

Yarmouth, Maine  04096 

Attention: Chief Legal Officer 

 

Additional instructions/notes:  N/A