Meeting Type: BCC Regular Meeting
Meeting Date: 4/6/2021
Item Status: New
From: Brian Peacock, CIS Director
Submitted by: Brian Peacock, CIS Director
______________________________________________________________________
ITEM TITLE
Title
Tyler Technologies - Amendment to License and Services Agreement
Body
STAFF RECOMMENDATION
Recommendation
As it relates to the License and Services Agreement between Baldwin County Commission and Tyler Technologies; effective on June 11, 2019, take the following actions:
1) Approve the Amendment to the License and Services Agreement and authorize the Chairman to sign all documents related to the Amendment which removes unused conversions in the amount of $10,900.00; and
2) Approve and authorize the Chairman to sign all documents related to the sales quotation for Implementation Hours in the amount of $10,500.00.
End
BACKGROUND INFORMATION
Previous Commission action/date: 06/04/2019
Background:
At its regularly scheduled meeting on June 4, 2019, the Commission approved and authorized the Chairman to sign all documents related to the purchase and installation of Tyler software and related services through a Sourcewell contract, formerly known as National Joint Powers Alliance, for the amount of $1,140,220.00 with an additional estimated travel cost of $97,270.00. Invoicing for all fees are set forth in the Investment Summary per Tyler Technologies’ Invoicing and Payment Policy attached in the License and Services Agreement (Contract was effective upon full execution).
FINANCIAL IMPACT
Total cost of recommendation:
Amendment to Agreement provides a reduction of $10,900.00
Implementation Hours $10,500.00
Total cost of recommendation: - $400.00
Budget line item(s) to be used: 10051965.55800
If this is not a budgeted expenditure, does the recommendation create a need for funding? Not at this time; Budget staff will monitor the situation.
LEGAL IMPACT
Is legal review necessary for this staff recommendation and related documents?
David Conner, previously reviewed Tyler Technologies legal documents
Reviewed/approved by: N/A
Additional comments: N/A
ADVERTISING REQUIREMENTS
Is advertising required for this recommendation? N/A
If the proof of publication affidavit is not attached, list the reason: N/A
FOLLOW UP IMPLEMENTATION
For time-sensitive follow up, select deadline date for follow up: N/A
Individual(s) responsible for follow up: Brian Peacock
Action required (list contact persons/addresses if documents are to be mailed or emailed): Brian Peacock email signed copy to Tyler Technologies Contact.
Tyler Technologies, Inc.
One Tyler Drive
Yarmouth, Maine 04096
Attention: Chief Legal Officer
Additional instructions/notes: N/A