Baldwin County, Alabama
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File #: 21-0897    Version: 1
Agenda section: Action Items Status: Passed
File created: 5/20/2021 Meeting type: Baldwin County Commission Regular
On agenda: 6/1/2021 Final action: 6/1/2021
Agenda item title: Competitive Bid #WG21-21 - Pre-event Debris Removal and Disposal Services from the County Right-of-Ways within Unincorporated Baldwin County for the Baldwin County Commission
Attachments: 1. Copy of WG21-21 Bid Tabulation, 2. WG21-21 Contract, 3. Proof of Advertisement WG21-21

Meeting Type:   BCC Regular Meeting

Meeting Date:  6/1/2021

Item Status:   New

From: Wanda Gautney, Purchasing Director/Joey Nunnally, County Engineer/Terri Graham, Solid Waste Director

Submitted by:  Wanda Gautney, Purchasing Director

______________________________________________________________________

 

ITEM TITLE

Title

Competitive Bid #WG21-21 - Pre-event Debris Removal and Disposal Services from the County Right-of-Ways within Unincorporated Baldwin County for the Baldwin County Commission

Body

 

STAFF RECOMMENDATION

Recommendation

Award Bid #WG21-21 - Pre-Event Debris Removal and Disposal Services from the County Right-of-Ways within Unincorporated Baldwin County to the lowest responsible bidder, who met all the specifications, CrowderGulf, LLC, as per the attached bid tabulation and authorize the Chairman to execute the Contract.  (Contract shall be effective and commence immediately upon the same date as its full execution, and the same shall terminate upon the expiration of twenty-four (24) months, with an option to extend for one twelve (12) month period or until such time that a new contract can be bid and awarded.)

End

 

BACKGROUND INFORMATION

 

Previous Commission action/date: 

04/06/2021 meeting:  1) Approved the specifications and authorized the Purchasing Director to place a competitive bid for the Pre-Event Debris Removal & Disposal Services from the County Right-of-Ways within Unincorporated Baldwin County; and

2) Further, authorized the Chairman/Purchasing Division Commissioner for the Baldwin County Commission to approve any necessary addendums or clarifications if required after the bid is advertised.

 

Background:  Bids were opened in the Purchasing Conference Room on May 5, 2021, at 10:00 a.m., for the Debris Removal and Disposal Services for the County Right-of-Ways.  Seven (7) bids were received.  Staff members, Joey Nunnally, Terri Graham, Frank Lundy, Cian Harrison, Ron Cink, Ed Fox, Suzanne Doughty and Wanda Gautney reviewed all bids received.  The County Engineer and Solid Waste Director’s recommendation is based on the criteria listed in the bid specifications.  Bids were evaluated on several categories.  The categories were bid price, past performance, and financial stability.  Final scores are listed on the attached Bid Tabulation for each bidder.

 

This bid will be for a two (2) year period with the option for a twelve (12) month extension. 

 

Staff recommendation is to award the bid to the lowest responsible bidder, CrowderGulf, LLC, as per the attached Bid Tabulation.

 

 

FINANCIAL IMPACT

 

Total cost of recommendation:  Unknown

 

Budget line item(s) to be used:  Emergency Reserve/FEMA Reimbursed in a declared emergency.

 

If this is not a budgeted expenditure, does the recommendation create a need for funding?  N/A

 

 

LEGAL IMPACT

 

Is legal review necessary for this staff recommendation and related documents? 

Standard County Contract

 

Reviewed/approved by:  N/A

 

Additional comments:  N/A

 

 

ADVERTISING REQUIREMENTS

 

Is advertising required for this recommendation?  Yes

 

If the proof of publication affidavit is not attached, list the reason: N/A

 

 

FOLLOW UP IMPLEMENTATION

 

For time-sensitive follow up, select deadline date for follow up:  06/01/2021

 

Individual(s) responsible for follow up:  Wanda Gautney, Purchasing Director

 

Action required (list contact persons/addresses if documents are to be mailed or emailed):  Letter to Bidders

 

Additional instructions/notes:  N/A