Meeting Type: BCC Regular Meeting
Meeting Date: 6/1/2021
Item Status: New
From: Wayne Dyess, County Administrator
Submitted by: Felisha Anderson, Director of Archives and History
______________________________________________________________________
ITEM TITLE
Title
Resolution #2021-079 - Appropriation from the Historic Parks Fund to the Fort Mims Restoration Association, Inc. for the Fort Mims Re-enactment and Living History Event August 28-29, 2021
Body
STAFF RECOMMENDATION
Recommendation
Take the following actions:
1) Approve Resolution #2021-079 authorizing an appropriation of $4,148.00 from the Historic Parks Fund to the Fort Mims Restoration Association, Inc. for the Fort Mims Re-enactment and Living History Event August 28-29, 2021, specifically related to the cost of services provided by Baldwin County Commission; and
2) Approve the Baldwin County Highway Department Maintenance Crew to mark/paint the parking lot at the Fort Mims State Historic Site just prior to the event at a cost of $2,077.30 with said cost to be invoiced to the Fort Mims Restoration Association, Inc; and
3) Approve four (4) Parks Department employees, two employees working eight hours each and two employees working four hours each (Administration Department) to clean up at the Fort Mims State Historic Site just prior to the event and to clean up at the Fort Mims State Historic Site immediately following the event at a cost of $904.80 with said cost to be invoiced to the Fort Mims Restoration Association, Inc.; and
4) Authorize the Archives Department to facilitate the rental from A & M Portables, Inc., of four (4) handicap portable toilets equipped with toilet paper, hand sanitizer and a sink outside for handwashing to be delivered to the event site on Friday, August 27, 2021, and removed on Monday, August 30, 2021, at a cost of $1,125.00 with said cost to be invoiced to the Fort Mims Restoration Association, Inc.; and
5) Approve the use of thirty (30) large rolling garbage carts from the Solid Waste Department, for use throughout the Fort Mims Historic State Site for the event, at a cost of $40.00 ($10.00 delivery fee, $1.00 per cart) with said cost to be invoiced to the Fort Mims Restoration Association, Inc.; and
6) Authorize the Archives Department staff to request Southeast Mosquito Control to provide mosquito spraying for the Fort Mims State Historic Site just prior to the event as routine maintenance. There is no additional charge for this service.
End
BACKGROUND INFORMATION
Previous Commission action/date: 07/21/2020 BCC Regular Meeting
Background: Effective October 1, 2019, Act #2019-338 allows for expenditures for historic sites in Baldwin County as follows: At least ten percent shall be expended for the Historic Blakeley Authority and up to two (2) percent shall be expended for other historic sites in Baldwin County for the preservation, restoration, and interpretation of the sites.
Ms. Claudia Campbell, President of the Fort Mims Restoration Association (FMRA), has requested assistance from the Baldwin County Commission in preparing the site for the August 28-29, 2021, Re-enactment and Living History event at Fort Mims. The FMRA maintains the Fort Mims State Historic Site for the Alabama Historical Commission.
FINANCIAL IMPACT
Total cost of recommendation:
$1,125.00 - A & M Portables, Inc. restrooms
$40.00 - trash cans
$904.80 - Parks Department personnel
$2,077.30 - Highway Department equipment, labor, and materials for the striping of the parking area
Total Cost is $4,148.00
The above cost will be invoiced to the Fort Mims Restoration Association, Inc., and the money appropriated to the organization will be used to pay back the $4,148.00 for the in-kind services provided.
Budget line item(s) to be used: 742.23506
If this is not a budgeted expenditure, does the recommendation create a need for funding? Act# 2019-338 allows for expenditures for historic sites in Baldwin County. Funding for Resolution #2021-079 will come from Fund 742 - Historic Parks Fund.
LEGAL IMPACT
Is legal review necessary for this staff recommendation and related documents?
N/A
Reviewed/approved by: N/A
Additional comments: N/A
ADVERTISING REQUIREMENTS
Is advertising required for this recommendation? N/A
If the proof of publication affidavit is not attached, list the reason: N/A
FOLLOW UP IMPLEMENTATION
For time-sensitive follow up, select deadline date for follow up: N/A
Individual(s) responsible for follow up: Felisha Anderson, Director of Archives and History
Action required (list contact persons/addresses if documents are to be mailed or emailed): Send Correspondence to:
Claudia Slaughter-Campbell
Fort Mims Restoration Association
64960 Slaughter Lane
Stockton, Alabama 36579
cc: Wayne Dyess, Felisha Anderson, Joey Nunnally, Randy Black, Audra Mize, Terri Graham, Ed Fox, Megan Hart, Madison Steele, Cliff Milton, Cian Harrison, Ron Cink
Additional instructions/notes: Felisha Anderson: Prepare requisition, coordinate the delivery, pick-up and servicing of the portable restrooms and schedule the mosquito control spraying.
Highway Department: Mark/paint the parking lots at the Fort Mims State Historic Site for vehicles just prior the event.
Solid Waste Department: Place thirty (30) large rolling garbage cans for use throughout the Fort Mims Historic Site just prior to the event.
Four Parks Department employees clean up at the Fort Mims State Historic Site just prior to the event and clean up at the Fort Mims State Historic Site immediately following the event.