Baldwin County, Alabama
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File #: 19-2208    Version: 1
Agenda section: Consent Status: Passed
File created: 10/8/2019 Meeting type: Baldwin County Commission Regular
On agenda: 10/15/2019 Final action: 10/15/2019
Agenda item title: Competitive Bid #WG19-53 - Provision of Bituminous Materials for the Baldwin County Commission
Attachments: 1. WG19-53 Award Listings, 2. WG19-53 Bid Tabulations, 3. FY18-19 Award Listings

Meeting Type:   BCC Regular Meeting

Meeting Date:  10/15/2019

Item Status:   New

From: Wanda Gautney, Purchasing Director/Joey Nunnally, County Engineer/Frank Lundy, Maintenance Engineer

Submitted by:  Wanda Gautney, Purchasing Director

______________________________________________________________________

 

ITEM TITLE

Title

Competitive Bid #WG19-53 - Provision of Bituminous Materials for the Baldwin County Commission

Body

 

STAFF RECOMMENDATION

Recommendation

Award the bid as per the attached Award Listings for each category of headings to for Mobile Asphalt Co., and Hosea O. Weaver & Sons, Inc., the Provision of Bituminous Materials.  

End

BACKGROUND INFORMATION

 

Previous Commission action/date: 

09/03/2019 meeting: 1) Approved the specifications for the Provision of Bituminous Materials and authorized the Purchasing Director to place a competitive bid; and

2) Further, authorized the Chairman/Purchasing Division Commissioner for the Baldwin County Commission to approve any necessary addendums or clarifications if required after the bid is advertised.

 

Background:  Bids were opened in the Purchasing Conference Room on September 24, 2019, at 1:30 P.M.  Two (2) bids were received.  Award recommendations were based on transportation cost and supply location for picked up materials and to the lowest bidder on delivered materials.  Bid Tabulation and Award Listings attached.  2018 Pricing attached for Commission review.

 

 

FINANCIAL IMPACT

 

Total cost of recommendation:  Variable

 

Budget line item(s) to be used:  Various Highway Budgets

 

If this is not a budgeted expenditure, does the recommendation create a need for funding?  N/A

 

 

LEGAL IMPACT

 

Is legal review necessary for this staff recommendation and related documents? 

N/A

 

Reviewed/approved by:  N/A

 

Additional comments:  N/A

 

 

ADVERTISING REQUIREMENTS

 

Is advertising required for this recommendation?  N/A

 

If the proof of publication affidavit is not attached, list the reason: N/A

 

 

FOLLOW UP IMPLEMENTATION

 

For time-sensitive follow up, select deadline date for follow up:  10/15/2019

 

Individual(s) responsible for follow up:  Wanda Gautney, Purchasing Director

 

Action required (list contact persons/addresses if documents are to be mailed or emailed):  Letter to Bidders

 

Additional instructions/notes:  N/A