Baldwin County, Alabama
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File #: 21-0911    Version: 1
Agenda section: Action Items Status: Passed
File created: 5/21/2021 Meeting type: Baldwin County Commission Regular
On agenda: 6/1/2021 Final action: 6/1/2021
Agenda item title: Competitive Bid #WG21-27 - Labor and Incidental Materials for Roof Replacement and Maintenance to Various County Buildings for the Baldwin County Commission
Attachments: 1. WG21-27 Award Listing, 2. WG21-27 Bid Tabulation, 3. Contract, 4. Proof of Advertisements WG21-27

Meeting Type:   BCC Regular Meeting

Meeting Date:  6/1/2021

Item Status:   New

From: Wanda Gautney, Purchasing Director/Junius Long, Building Facilities Coordinator

Submitted by:  Loren Lucas, Assistant Purchasing Director

______________________________________________________________________

 

ITEM TITLE

Title

Competitive Bid #WG21-27 - Labor and Incidental Materials for Roof Replacement and Maintenance to Various County Buildings for the Baldwin County Commission

Body

 

STAFF RECOMMENDATION

Recommendation

Award the bid for Labor and Incidental Materials for Roof Replacement and Maintenance to Various County Buildings to Double AA Construction Company, LLC as per the attached Award Listing and authorize the Chairman to execute the contract.

End

 

BACKGROUND INFORMATION

 

Previous Commission action/date: 

04/20/2021 meeting: 1) Approved the specifications and authorized the Purchasing Director to place a competitive bid for labor and incidental materials for roof replacement and maintenance to various County buildings; and 2) Further, authorized the Chairman/Purchasing Division Commissioner for the Baldwin County Commission to approve any necessary addendums or clarifications if required after the bid was advertised; and 3) Approved and authorized the Purchasing Director to issue a Purchase Order to Garland/DBS, Inc. in the amount of $141,066.45 but not to exceed $143,000.00 for the roofing materials which are being purchased via the OMNIA Partners Public Sector national purchasing cooperative.

 

Background:  Bids were opened in the Purchasing Conference Room on May 20, 2021 at 2:00 p.m.  Three (3) bids were received.  Staff recommends the Commission award the bid for Labor and Incidental Materials for Roof Replacement and Maintenance to Various County Buildings to the lowest bidder, Double AA Construction Company, LLC as per the attached Award Listing.  Bid Tabulation is attached for review.

 

FINANCIAL IMPACT

 

Total cost of recommendation:  $292,000.00

 

Budget line item(s) to be used:  10051555.52310

 

If this is not a budgeted expenditure, does the recommendation create a need for funding?  N/A

 

LEGAL IMPACT

 

Is legal review necessary for this staff recommendation and related documents? 

Standard County Professional & Construction Services Contract

 

Reviewed/approved by:  N/A

 

Additional comments:  N/A

 

ADVERTISING REQUIREMENTS

 

Is advertising required for this recommendation?  Yes

 

If the proof of publication affidavit is not attached, list the reason: N/A

 

FOLLOW UP IMPLEMENTATION

 

For time-sensitive follow up, select deadline date for follow up:  06/01/2021

 

Individual(s) responsible for follow up:  Wanda Gautney, Purchasing Director

 

Action required (list contact persons/addresses if documents are to be mailed or emailed):  Letter to bidders

 

Additional instructions/notes:  N/A